Description: You
will learn about the guidelines and policies for requesting a cash advance for
travel (travel advance) and research purposes (participant advance). You will
also learn how to process cash advances in the PeopleSoft Travel & Expense
(T&E) module and non-PO voucher payment for a cash advance in the
PeopleSoft Accounts Payable (AP) module.
To receive a completion certificate, all modules must be completed sequentially when taking the course for the first time. Thereafter, you may review any module as a refresher.
By taking this course, participants will be able to:
- Define a cash advance
- Identify UTSA cash advance types
- Summarize the purpose and authority
- Recall the requirements and eligibility
- Describe the roles and responsibilities
- Identify the required authorizations and forms
- Create, modify and settle a cash advance in the PeopleSoft Travel
& Expense (T&E) module
- Create non-PO and single payment vouchers in the PeopleSoft
Accounts Payable (AP) module
Target Audience:
- Administrative staff
- Employee and student employee travelers
- Department and grant approvers
- Principal investigators & researchers
Duration: Approximately 2.5 hours